Productivity Mind Map / Notes

The Ivy Lee Method: Do the most important thing first each day.

Build habits so you don’t waste time thinking

  • Prepare your day the night before: 1) use Chunking or the Pomodoro technique to schedule breaks, 2) know what time you’re most productive and plan accordingly, 3) set a hard stop for work (to prevent procrastination)
  • End of day productivity audit/journaling
  • Sleep 8hrs
  • Exercise
  • Meditate

Don’t open email in morning. Productive, not reactive.

Time savers

  • Use keyboard shortcuts
  • Meal prep (eat healthily)
  • Improve typing speed
  • “Two Minute” rule: It takes less time than having to get back to it later.

Deep Work

  • Don’t multitask. Focus on one thing at a time.
  • Close all extra tabs/screens
  • Get rid of distractions, turn off phone, notifications, etc

Go on an information diet

Keep a notebook on hand at all times

Eliminate Time Wasting Activities

  • Outsource as much as you can
  • Automate as much as you can
  • Using the Eisenhower Box

Work environment

  • Turning the temperature down or moving to a cooler place is an easy way to focus your mind and body.
  • outfitting an office with aesthetically pleasing elements — like plants — can increase productivity by up to 15%.

Listen to podcasts/audiobooks on commutes/walks

For reading

  • Take notes if you like it or want to remember it
  • Speechify for online content
  • Listen to audiobook while reading book to capture highlights but get through it faster.
  • Kindle + Alexa for free audio reading
  • Readwise for highlights + recall

Get a mentor/learn from others’ mistakes/lessons

Set self-imposed deadlines


  • Make it a standup or walking meeting
  • Start on time, end on time
  • Require/make schedule beforehand.
  • Avoid as many as possible, make as small as possible if scheduling

Find Meaning in What You Do (And Love What You Do)

Sit up or stand up: Brain will get more oxygen and allow you to concentrate better.

Focus. Don’t do more and more just because you can. It turns into mediocre work. Do a few things well and then move on to the next.

Just start vs overthinking it. Objects in motion stay in motion.





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Adelaida Diaz-Roa

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