Productivity Mind Map / Notes

Adelaida Diaz-Roa
3 min readOct 23, 2020

Productivity is a vital aspect of success in today’s fast-paced world. It’s not about working harder, but about working smarter. We all have the same 24 hours in a day, but some people seem to be able to accomplish so much more than others. The key to unlocking our full potential lies in our productivity habits. Here are some proven strategies that will help you work smarter, not harder.

  1. The Ivy Lee Method: This simple technique involves making a list of the six most important tasks you need to complete the next day. Prioritize these tasks and work on the first one until it’s done before moving on to the next. This will ensure that you tackle your most important tasks first thing in the morning when you have the most energy and focus.
  2. Build Habits: Habits help us avoid wasting time thinking about what to do next. By establishing routines for your morning, workday, and evening, you’ll save mental energy and be able to focus more on your tasks.
  3. Prepare Your Day the Night Before: To maximize your productivity, Chunking or the Pomodoro technique to schedule breaks, work during your most productive times, and set a hard stop for work to prevent procrastination.
  4. End-of-Day Productivity Audit/Journaling: Take a few minutes at the end of each day to reflect on what you accomplished and what you can improve for the next day.
  5. Sleep, Exercise, Meditate: Taking care of your physical and mental health is essential for productivity. Aim to get at least 8 hours of sleep each night, exercise regularly, and meditate to reduce stress and increase focus.
  6. Don’t Open Email in the Morning: Start your day by being productive, not reactive. Check your email later in the day when you’re ready to handle it.
  7. Time Savers: Use keyboard shortcuts, meal prep, improve your typing speed, and follow the “Two-Minute” rule (if a task takes less than two minutes, do it now rather than putting it off).
  8. Deep Work: Eliminate multitasking and focus on one thing at a time. Close extra tabs and screens, turn off your phone, and avoid distractions.
  9. Keep a Notebook on Hand: Jot down ideas, to-do lists, and thoughts as they come to you to keep your mind free and focused on the task at hand.
  10. Eliminate Time-Wasting Activities: Outsource and automate as much as possible, use the Eisenhower Box to prioritize tasks, and go on an information diet to avoid distractions.
  11. Work Environment: The temperature and aesthetic of your workspace can have a big impact on your productivity. Try working in a cooler environment and adding plants to your office to increase focus and inspiration.
  12. Set Self-Imposed Deadlines: Give yourself a deadline for each task to increase motivation and focus.
  13. Meetings: Make meetings as efficient as possible by making them stand-up or walking meetings, starting and ending on time, and requiring an agenda beforehand.
  14. Find Meaning in What You Do: Doing work that you love and that aligns with your values will make you more productive and motivated.
  15. Focus: Don’t try to do too much at once, just focus on a few things and do them well. Get started instead of overthinking, and objects in motion tend to stay in motion.

In conclusion, these productivity strategies will help you work smarter and achieve more in less time. Give them a try and see the results for yourself